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Help & Advice

You should always regularly back up any important files (documents, photos, emails, music etc) that you wouldn’t want to lose - just in case you experience a virus or hard disk failure

 

How you backup depends on what data you have, and how important it is to you - for example I use online backup for all my personal (and business) data, but also backup important family photos that could never be replaced to multiple blank DVD's, and store them in a secure place - so whatever happens I would then have some way of retrieving my most important files

 

The best backup solutions are summarized below, and the following sections then explain how to do each method in more detail:-

 

cd_dvd

 

CD / DVD

 

Using the CD/DVD writing software supplied with your computer you can back up any files you wish to blank CD's or DVD's

 

The main problem with this method is that you have to do it manually so it can easily be forgotten or not done. Also the media is then normally stored near the computer so could be lost in case of fire/theft, and finally the media does not last forever and could be unreadable in years to come when you need to access it

 

The benefit of this method though is blank CD/DVD's are cheap, so you can easily make several copies of your data and store them in different locations - which is handy especially if the files you are backing up are very important to you

 

I would recommend this method if you don't have many files that you wish to backup.  If you have lots of music/photos etc then writing them all to CD/DVD could be quite time consuming so one of the other options below would be more suitable for you

 

Information on using the most common CD/DVD writing software can be found here

 

usb_hd

 

 

External Hard Drive

 

Files can be copied manually across to an external hard drive by means of copy/paste or drag/drop - see here for guide on how to do this

 

Or you can automate the backup by using software such as the PC Assist Backup Wizard which will automatically back up all your data and emails for you, or tools such as Windows Backup (Windows XP, Vista & 7) or File History (Windows 8/10)

 

The possible issues with this method are that external hard disks can suffer the same failure as the hard disk in your PC resulting in corruption or loss of your data

 

If backing up to an external hard drive then DO NOT leave it permanently connected and powered on, as if your computer gets infected with a nasty virus then it could potentially access the external hard drive and delete or corrupt your backup

 

Also don't store the external hard disk near the computer, as if your computer is stolen they could take external drive too, defeating the point of having a backup - this could also apply in case of fire/flooding etc

 

I would advise not using USB memory sticks or flash drives for data backup as these can easily be lost or wiped

 

Recommended External Hard Drives: Lacie or Seagate

 

onlinebackup

Online Backup (also known as Cloud Backup)

 

Benefits of online backup over the above solutions is that you do not have to remember to do anything, all files you create or modify are backed up automatically at all times without any user input, so you can rest in the knowledge that all of your files are safe

 

The two solutions I recommend are MozyHome and Zoolz - more information and links to the relevant websites can be found below

 

With both solutions all your files are securely encrypted and backed up to servers in an off-site data center, so you are fully protected from loss of data caused by virus (such as cryptolocker), hard drive failure, fire or theft. And if the worst did happen all your files can easily be restored to a new computer or hard drive

 

Other benefits are that your backed up files can be accessed from any other computer or even on your phone/tablet using the iPhone/Android apps, so wherever you are in the world if you need to access an important file you can

 

MozyHome offers 2Gb for Free - or you purchase a 50gb or 125gb plan which can be paid for monthly, annually or biennially

 

Zoolz offer 100Gb / 1 User, 500Gb / 3 User and 1Tb / 5 User plans which can be paid for annually

 

To order click the relevant link below:-

 

MozyHome